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Diffstat (limited to 'lib/views/help/privacy.html.erb')
| -rw-r--r-- | lib/views/help/privacy.html.erb | 361 |
1 files changed, 179 insertions, 182 deletions
diff --git a/lib/views/help/privacy.html.erb b/lib/views/help/privacy.html.erb index 6f190ee..9330d5c 100644 --- a/lib/views/help/privacy.html.erb +++ b/lib/views/help/privacy.html.erb @@ -2,185 +2,182 @@ <%= render :partial => 'sidebar' %> -<div id="left_column_flip"> -<h1 id="privacy"><%= @title %> <a href="#privacy">#</a> </h1> - -<dl> - -<dt id="email_address">Who gets to see my email address? <a href="#email_address">#</a> </dt> - -<dd><p>We will not disclose your email address to anyone unless we are obliged to by law, -or you ask us to. This includes the public authority that you are sending a -request to. They only get to see an email address -@<%= AlaveteliConfiguration::incoming_email_domain %> which is specific to that request. </p> -<p>If you send a message to another user on the site, then it will reveal your -email address to them. You will be told that this is going to happen.</p> -</dd> - -<dt id="nasty_spam">Will you send nasty, brutish spam to my email address? <a href="#nasty_spam">#</a> </dt> -<dd>Nope. After you sign up to <%= site_name %> we will only send you emails -relating to a request you made, an email alert that you have signed up for, -or for other reasons that you specifically authorise. We will never give or -sell your email addresses to anyone else, unless we are obliged to by law, or -you ask us to. -</dd> - -<dt id="public_request">Why will my name and my request appear publicly on the site? <a href="#public_request">#</a> </dt> - -<dd> -<p>We publish your request on the Internet so that anybody can read it and -make use of the information that you have found. We do not normally delete -requests (<a href="#delete_requests">more details</a>). -</p> -<p> -Your name is tangled up with your request, so has to be published as well. -It is only fair, as we're going to publish the name of the civil servant who -writes the response to your request. Using your real name also helps people -get in touch with you to assist you with your research or to campaign with you. -</p> -<p>By law, you must use your real name for the request to be a valid Freedom of -Information request. See the next question for alternatives if you do not want -to publish your full name. -</p> -</dd> - -<dt id="real_name">Can I make an FOI request using a pseudonym? <a href="#real_name">#</a> </dt> - - -<dd> -<p>Technically, you must use your real name for your request to be a valid Freedom of Information request in law. See this -<a href="http://www.ico.gov.uk/upload/documents/library/freedom_of_information/detailed_specialist_guides/name_of_applicant_fop083_v1.pdf">guidance from the Information Commissioner</a> (January 2009). -</p> - -<p>However, the same guidance also says it is good practice for the public -authority to still consider a request made using an obvious pseudonym. -You should refer to this if a public authority refuses a request because you -used a pseudonym.</p> - -<p>Be careful though, even if the authority follows this good practice, the -pseudonym will probably make it impossible for you to complain to the -Information Commissioner later about the handling of your request. -</p> - -<p>There are several good alternatives to using a pseudonym.</p> - -<ul> -<li>Use a different form of your name. The guidance says -that "Mr Arthur Thomas Roberts" can make a valid request as "Arthur Roberts", -"A. T. Roberts", or "Mr Roberts", but <strong>not</strong> as "Arthur" or "A.T.R.". -</li> -<li>Women may use their maiden name.</li> -<li>In most cases, you may use any name by which you are "widely known and/or -is regularly used". -<li>Use the name of an organisation, the name of a company, the trading name of -a company, or the trading name of a sole trader. -<li>Ask someone else to make the request on your behalf. -<li>You may, if you are really stuck, ask us to make the request on -your behalf. Please <a href="/help/contact">contact us</a> with -a good reason why you cannot make the request yourself and cannot -ask a friend to. We don't have the resources to do this for everyone. -</ul> - -<p>Please do not try to impersonate someone else.</p> - -</dd> - -<dt id="full_address">They've asked for my postal address! <a href="#full_address">#</a> </dt> - -<dd> -<p>If a public authority asks you for your full, physical address, reply to them saying -that section 8.1.b of the FOI Act asks for an "address for correspondence", -and that the email address you are using is sufficient. -</p> -<p> -The Ministry of Justice has <a href="http://www.justice.gov.uk/guidance/foi-procedural-what.htm">guidance -on this</a> – -<em>"As well as hard copy written correspondence, requests that are -transmitted electronically (for example, in emails) are acceptable -... If a request is received by email and no postal address is given, the email -address should be treated as the return address." -</em> -</p> -<p>As if that isn't enough, the Information Commissioner's -<a href="http://www.ico.gov.uk/upload/documents/library/freedom_of_information/practical_application/foi_hints_for_practitioners_handing_foi_and_eir_requests_2008_final.pdf">Hints for Practitioners</a> say -<em>"Any correspondence could include a request for information. If it is written (this includes e-mail), legible, gives the name of the applicant, an address for reply (which could be electronic), and includes a description of the information required, then it will fall within the scope of the legislation."</em> -</p> -</dd> - -<dt id="postal_answer">No no, they need a postal address to send a paper response! <a href="#postal_answer">#</a> </dt> - -<dd> -<p>If an authority only has a paper copy of the information that you want, -they may ask you for a postal address. To start with, try persuading them -to scan in the documents for you. You can even <a href="http://www.whatdotheyknow.com/request/car_parking_charges_policy_and_a#outgoing-532">offer to gift them a scanner</a>, which in that particular case -embarrassed the authority into finding one they had already.</p> - -<p>If that doesn't work, and you want to provide your postal address privately -in order to receive the documents, mark your request as "They are going to reply by post", and it will -give you an email address to use for that purpose.</p> -</dd> - -<dt id="delete_requests">Can you delete my requests, or alter my name? <a href="#delete_requests">#</a> </dt> - -<dd> - -<p><%= site_name %> is a permanent, public archive of Freedom of -Information requests. Even though you may not find the response to -a request useful any more, it may be of interest to others. For this -reason, we will not delete requests. -</p> - -<p>Under exceptional circumstances we may remove or change your name -on the website, <a href="#takedown">see the next question</a>. -Similarly, we may also remove other personal information. -</p> - -<p>If you're worried about this before you make your request, -see the section on <a href="#real_name">pseudonyms</a>.</p> - -</dd> - -<dt id="takedown">Can you take down personal information about me? <a href="#takedown">#</a> </dt> - -<dd> - -<p>If you see any personal information about you on the site which you'd like -us to remove or hide, then please <a href="/help/contact">let us know</a>. -Specify exactly what information you believe to be problematic and why, and -where it appears on the site.</p> - -<p>If it is sensitive personal information that has been accidentally -posted, then we will usually remove it. Normally we will only consider -requests to remove personal information which come from the individual -concerned, but for sensitive information we would appreciate anyone -pointing out anything they see.</p> - -<p>We consider that there is a strong public interest in -retaining the names of officers or servants of public authorities. We will only -remove such names in exceptional circumstances, such as where the disclosure of -a name and position of employment would substantially risk an individual's -safety. If you are such an official and you wish to have your name removed for -such an urgent reason, you must supply us with a request to do so from your -line manager. This request must demonstrate that a risk has been perceived -which outweighs the public interest, and must demonstrate that efforts have -been made to conceal the name on the organisation's own website.</p> - -<p>For all other requests we apply a public interest test to decide -whether information should be removed. -<a href="http://www.statutelaw.gov.uk/content.aspx?ActiveTextDocId=3190650"> Section 32</a> -of the Data Protection Act 1998 permits us to do this, as the material we -publish is journalistic. We cannot easily edit many types of attachments (such -as PDFs, or Microsoft Word or Excel files), so we will usually ask -that authorities resend these with the personal information removed.</p> - -</dd> - - -</dl> - -<p><strong>Learn more</strong> from the help for <a href="/help/officers">FOI officers</a> --> - -<div id="hash_link_padding"></div> - - -</div> +<div id="left_column_flip" class="left_column_flip"> + <h1 id="privacy"><%= @title %> <a href="#privacy">#</a></h1> + <dl> + + <dt id="email_address">Who gets to see my email address? <a href="#email_address">#</a> </dt> + + <dd><p>We will not disclose your email address to anyone unless we are obliged to by law, + or you ask us to. This includes the public authority that you are sending a + request to. They only get to see an email address + @<%= AlaveteliConfiguration::incoming_email_domain %> which is specific to that request. </p> + <p>If you send a message to another user on the site, then it will reveal your + email address to them. You will be told that this is going to happen.</p> + </dd> + + <dt id="nasty_spam">Will you send nasty, brutish spam to my email address? <a href="#nasty_spam">#</a> </dt> + <dd>Nope. After you sign up to <%= site_name %> we will only send you emails + relating to a request you made, an email alert that you have signed up for, + or for other reasons that you specifically authorise. We will never give or + sell your email addresses to anyone else, unless we are obliged to by law, or + you ask us to. + </dd> + + <dt id="public_request">Why will my name and my request appear publicly on the site? <a href="#public_request">#</a> </dt> + + <dd> + <p>We publish your request on the Internet so that anybody can read it and + make use of the information that you have found. We do not normally delete + requests (<a href="#delete_requests">more details</a>). + </p> + <p> + Your name is tangled up with your request, so has to be published as well. + It is only fair, as we're going to publish the name of the civil servant who + writes the response to your request. Using your real name also helps people + get in touch with you to assist you with your research or to campaign with you. + </p> + <p>By law, you must use your real name for the request to be a valid Freedom of + Information request. See the next question for alternatives if you do not want + to publish your full name. + </p> + </dd> + + <dt id="real_name">Can I make an FOI request using a pseudonym? <a href="#real_name">#</a> </dt> + + + <dd> + <p>Technically, you must use your real name for your request to be a valid Freedom of Information request in UK law. See this + <a href="http://www.ico.gov.uk/upload/documents/library/freedom_of_information/detailed_specialist_guides/name_of_applicant_fop083_v1.pdf">guidance from the Information Commissioner</a> (January 2009). + </p> + + <p>However, the same guidance also says it is good practice for the public + authority to still consider a request made using an obvious pseudonym. + You should refer to this if a public authority refuses a request because you + used a pseudonym.</p> + + <p>Be careful though, even if the authority follows this good practice, the + pseudonym will probably make it impossible for you to complain to the + Information Commissioner later about the handling of your request. + </p> + + <p>There are several good alternatives to using a pseudonym.</p> + + <ul> + <li>Use a different form of your name. The guidance says + that "Mr Arthur Thomas Roberts" can make a valid request as "Arthur Roberts", + "A. T. Roberts", or "Mr Roberts", but <strong>not</strong> as "Arthur" or "A.T.R.". + </li> + <li>Women may use their maiden name.</li> + <li>In most cases, you may use any name by which you are "widely known and/or + is regularly used".</li> + <li>Use the name of an organisation, the name of a company, the trading name of + a company, or the trading name of a sole trader.</li> + <li>Ask someone else to make the request on your behalf.</li> + <li>You may, if you are really stuck, ask us to make the request on + your behalf. Please <a href="<%= help_contact_path %>">contact us</a> with + a good reason why you cannot make the request yourself and cannot + ask a friend to. We don't have the resources to do this for everyone.</li> + </ul> + + <p>Please do not try to impersonate someone else.</p> + + </dd> + + <dt id="full_address">They've asked for my postal address! <a href="#full_address">#</a> </dt> + + <dd> + <p>If a public authority asks you for your full, physical address, reply to them saying + that section 8.1.b of the FOI Act asks for an "address for correspondence", + and that the email address you are using is sufficient. + </p> + <p> + The Ministry of Justice has <a href="http://www.justice.gov.uk/guidance/foi-procedural-what.htm">guidance + on this</a> – + <em>"As well as hard copy written correspondence, requests that are + transmitted electronically (for example, in emails) are acceptable + ... If a request is received by email and no postal address is given, the email + address should be treated as the return address." + </em> + </p> + <p>As if that isn't enough, the Information Commissioner's + <a href="http://www.ico.gov.uk/upload/documents/library/freedom_of_information/practical_application/foi_hints_for_practitioners_handing_foi_and_eir_requests_2008_final.pdf">Hints for Practitioners</a> say + <em>"Any correspondence could include a request for information. If it is written (this includes e-mail), legible, gives the name of the applicant, an address for reply (which could be electronic), and includes a description of the information required, then it will fall within the scope of the legislation."</em> + </p> + </dd> + + <dt id="postal_answer">No no, they need a postal address to send a paper response! <a href="#postal_answer">#</a> </dt> + + <dd> + <p>If an authority only has a paper copy of the information that you want, + they may ask you for a postal address. To start with, try persuading them + to scan in the documents for you. You can even <a href="https://www.whatdotheyknow.com/request/car_parking_charges_policy_and_a#outgoing-532">offer to gift them a scanner</a>, which in that particular case + embarrassed the authority into finding one they had already.</p> + + <p>If that doesn't work, and you want to provide your postal address privately + in order to receive the documents, mark your request as "They are going to reply by post", and it will + give you an email address to use for that purpose.</p> + </dd> + + <dt id="delete_requests">Can you delete my requests, or alter my name? <a href="#delete_requests">#</a> </dt> + + <dd> + + <p><%= site_name %> is a permanent, public archive of Freedom of + Information requests. Even though you may not find the response to + a request useful any more, it may be of interest to others. For this + reason, we will not delete requests. + </p> + + <p>Under exceptional circumstances we may remove or change your name + on the website, <a href="#takedown">see the next question</a>. + Similarly, we may also remove other personal information. + </p> + + <p>If you're worried about this before you make your request, + see the section on <a href="#real_name">pseudonyms</a>.</p> + + </dd> + + <dt id="takedown">Can you take down personal information about me? <a href="#takedown">#</a> </dt> + + <dd> + + <p>If you see any personal information about you on the site which you'd like + us to remove or hide, then please <a href="<%= help_contact_path %>">let us know</a>. + Specify exactly what information you believe to be problematic and why, and + where it appears on the site.</p> + + <p>If it is sensitive personal information that has been accidentally + posted, then we will usually remove it. Normally we will only consider + requests to remove personal information which come from the individual + concerned, but for sensitive information we would appreciate anyone + pointing out anything they see.</p> + + <p>We consider that there is a strong public interest in + retaining the names of officers or servants of public authorities. We will only + remove such names in exceptional circumstances, such as where the disclosure of + a name and position of employment would substantially risk an individual's + safety. If you are such an official and you wish to have your name removed for + such an urgent reason, you must supply us with a request to do so from your + line manager. This request must demonstrate that a risk has been perceived + which outweighs the public interest, and must demonstrate that efforts have + been made to conceal the name on the organisation's own website.</p> + + <p>For all other requests we apply a public interest test to decide + whether information should be removed. + <a href="http://www.statutelaw.gov.uk/content.aspx?ActiveTextDocId=3190650">Section 32</a> + of the Data Protection Act 1998 permits us to do this, as the material we + publish is journalistic. We cannot easily edit many types of attachments (such + as PDFs, or Microsoft Word or Excel files), so we will usually ask + that authorities resend these with the personal information removed.</p> + + </dd> + + + </dl> + + <p><strong>Learn more</strong> from the help for <a href="<%= help_officers_path %>">FOI officers</a> --> + + <div id="hash_link_padding"></div> +</div>
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